View Job Approval History
Every action taken on a job under the Job Approval Workflow (submitting, withdrawing, approving, or rejecting it) is recorded in that job's Job Approval History. Use it to see who did what and when, and to decide what to do next.
View the approval history for a job
- Go to the Jobs list.
- Find the job you want to review. To see only jobs awaiting a decision, search using the Approval Status quick filter.
- Open the job's Quick Actions menu and select Review Job (or click the job name) to open its details.
- In the left navigation of the Job Details page, click Job Approval History.
Read the history table
The Job Approval History table lists every recorded action for the job:
| Column | Description |
|---|---|
| Status | The state recorded for that entry, such as Pending Approval, Approved, or Rejected. The entry that reflects the job's current state is marked CURRENT. |
| User | The user who performed the action (submitted, approved, or rejected the job). |
| Date | The date and time the action was recorded. |
| Comment | Any note entered with the action, for example, an approver's reason for rejecting the job. |
A job can pass through this table more than once – for example, sent for approval, rejected with a comment, edited, resent for approval, and finally approved – so you always have a complete, time-stamped trail for audit and compliance purposes.
Take further action based on the status
| If the status is… | You can… |
|---|---|
| Pending Approval (you're the owner or co-author) | Select Withdraw Approval Request from Quick Actions to pull it back, or edit the job and resubmit it. |
| Pending Approval (you're the approver) | Open the job and click Approve Job or Reject Job at the top of the Job Details page. See Submit and Approve Jobs. |
| Rejected | Read the approver's comment in the history table, click Edit to correct the job, then resubmit it for approval. |
| Approved | No action is required – the job runs on its configured schedule. You can still use Clone to create a similar job if needed. |
Important to Know
- No email notifications are sent for approval activity in this release, so the comment recorded in this table is the primary way an owner learns why a job was rejected.
- Approving your own job is not possible, even with the Job Approver permission: a different authorized user must review and act on it.
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